Job Details

Job Description

The Administrative and Logistics Assistant is responsible for providing administrative, accounting, and logistical support to ensure the smooth and efficient operation of the organization. The position supports the management of administrative procedures, accounting documentation, supplier and client records, invoicing, reservations, procurement, and document archiving. The role also contributes to the coordination of logistics activities, including vehicle and accommodation arrangements, supplier follow-up, inventory management, and verification of logistics documentation. The Administrative and Logistics Assistant works closely with management, suppliers, clients, accounting partners, and other internal teams to ensure that administrative and logistical activities are carried out accurately, efficiently, and in compliance with established procedures. The position requires strong organizational skills, attention to detail, confidentiality, responsiveness, and the ability to manage multiple tasks and priorities effectively.

Responsibilities

• Collect accounting documents for weekly submission to the accounting firm.
• Handle administrative procedures, including obtaining various forms, document legalization, tax certificates, visa applications, renewal of administrative documents, and criminal record extracts.
• Manage various reservations, including accommodation, vehicles, and airline tickets.
• Manage and follow up on various orders.
• Research suppliers and obtain relevant information; request and follow up on quotations.
• Monitor and update occupational health and medical records.
• Update clients’ and suppliers’ tax files.
• Prepare client invoices.
• Ensure proper physical and digital archiving of documents.
• Logistics Responsibilities
• Check and verify the entry of documents, including weighing tickets and BI documents.
• Supervise the physical organization and management of the TC inventory in the temporary warehouse, including verification of the storage plan.

Qualifications

• Bachelor’s degree or HND in Logistics and Transport or a related field.
• Minimum of 2 years of experience in a similar position.
• Proficiency in Microsoft Word and Excel is essential (skills will be assessed during the selection process).
• Strong attention to detail and excellent organizational skills.
• Ability to take initiative and propose practical solutions.
• Reliable, trustworthy, and discreet.
• Willingness to work flexible hours when required.
• Dynamic, responsive, and proactive.