Job Details

Job Description

Kalitas Industries is seeking a dynamic, organized, and discreet Executive Assistant to provide administrative, organizational, and strategic support to the General Management. The successful candidate will be responsible for coordinating the General Manager’s administrative activities, tracking priority projects, and facilitating communication between the General Management and the company’s various departments. Note: Application documents required: » Cover letter » Employment certificate(s) » References » Curriculum Vitae (CV) Please send your application documents to the following email address: recrutement@kalitasgroup.com

Responsibilities

• 1. Management of the General Manager’s schedule and activities
• - Organize and manage the General Manager’s schedule;
• - Schedule appointments, meetings, business trips, and professional assignments;
• - Monitor deadlines and priorities for the General Management;
• - Prepare files and documentation required for meetings and appointments.
• 2. Administrative and document management
• - Draft, type, and format correspondence, internal memos, reports, and minutes;
• - Process, file, and archive administrative documents;
• - Manage incoming and outgoing correspondence for the General Management;
• - Ensure the confidentiality of strategic documents and information.
• 3. Organization of meetings and events
• - Organize internal and external meetings for the General Manager;
• - Prepare agendas and necessary supporting materials;
• - Draft meeting minutes and records of proceedings;
• - Follow up on decisions made and actions to be implemented.
• 4. Coordination and communication
• - Serve as the point of contact between the General Manager and the company’s various departments;
• - Welcome visitors and partners of the General Management;
• - Handle telephone calls and direct inquiries;
• - Facilitate the flow of information between the General Management and stakeholders.
• 5. Monitoring of strategic files
• - Assist with the administrative tracking of projects and files for the General Management;
• - Collect and consolidate information required for decision-making;
• - Produce dashboards and progress reports;
• - Support the General Manager in all assigned tasks and missions.

Qualifications

• - Profile sought
• 1. Excellent command of office software (Word, Excel, PowerPoint, Outlook);
• 2. Excellent writing and communication skills;
• 3. Strong grasp of administrative and document management techniques;
• 4. Keen sense of organization and ability to manage priorities;
• 5. Professional appearance and excellent verbal communication skills;
• 6. Proficiency in English would be an asset.
• - Personal qualities
• 1. Discretion and confidentiality;
• 2. Rigor and strong organizational skills;
• 3. Responsiveness and autonomy;
• 4. Diplomacy and professionalism;
• 5. Excellent interpersonal skills;
• 6. Initiative and a strong sense of responsibility.
• - Benefits
• 1. A healthy work environment;
• 2. Career development is a priority for us;
• 3. Monthly and quarterly bonuses.