Job Details

Job Description

CGECAO is an agricultural company currently being established in Cameroon, specializing in the operation of a cocoa and plantain farm for export markets. Our ambition is to build a modern, sustainable, and quality-focused operation capable of meeting international standards. We are at the very beginning of this journey. The successful candidate will be among the first employees and will play a direct role in structuring the company. 1. Position: Administrative Assistant (M/F) 2. Company: CGECAO – Agricultural operation (cocoa and plantain) for export 3. Location: Cameroon – Yaoundé/Mbalmayo, with occasional travel to the farm site 4. Contract type: Permanent contract (CDI) with a probationary period – 2 months, renewable 5. Start date: As soon as possible 6. Remuneration: To be determined based on profile and experience – in FCFA Note: - Application instructions Please submit your application package, including: 1. a detailed CV; 2. a cover letter; 3. copies of your diplomas and employment certificates. - Send your application via email to: cgecaosarl@gmail.com Email subject line: "CGECAO Administrative Assistant Application" Contact: +33 666283679 Only shortlisted candidates will be contacted for an interview.

Responsibilities

• - General Administrative Management
• 1. Handle secretarial duties: correspondence, calls, scheduling, meeting organization, and minute-taking.
• 2. Set up and maintain filing and archiving systems (both paper and digital).
• 3. Draft and format correspondence, memos, reports, and tracking spreadsheets.
• - Support for Company Setup and Structuring
• 1. Monitor incorporation and registration procedures with government agencies and partners (CFCE, tax authorities, CNPS, banks, etc.).
• 2. Contribute to establishing internal procedures, document templates, and tracking tools.
• 3. Act as the point of contact for service providers: notaries, accountants, consulting firms, and suppliers.
• - Administrative Monitoring of Operations and Exports
• 1. Prepare and manage administrative files related to agricultural activities (land tenure, permits, certifications).
• 2. Assist in preparing export documentation (invoices, certificates, shipping documents) in coordination with freight forwarders and relevant bodies, particularly the ONCC for cocoa.
• 3. Maintain tracking dashboards: input stocks, purchases, harvests, and shipments.
• - Human Resources and Basic Accounting
• 1. Handle administrative personnel management: contracts, attendance records, employee files, and social security filings.
• 2. Manage petty cash, collect and file accounting documents, and prepare data for the accountant.
• 3. Monitor supplier payments and follow up on outstanding accounts.

Qualifications

• - Expected personal qualities
• 1. Flexible: ability to adapt to a developing environment, unforeseen situations, and varied tasks.
• 2. Autonomous: able to organize one's own work, set priorities, and make progress without constant supervision.
• 3. Dynamic: energetic, responsive, and comfortable working at a fast pace.
• 4. Proactive: brings forward ideas to improve organization, tools, and processes.
• 5. Rigor and confidentiality: absolute discretion regarding company information.
• 6. Integrity: honesty, a sense of responsibility, and reliability in handling funds and documents.
• 7. Interpersonal skills: ease of communication with government agencies, partners, employees, and clients.
• 8. Team and start-up spirit: desire to commit to an entrepreneurial project and grow along with it.
• - Expected technical skills
• 1. Proficiency in Microsoft Office (Word, Excel, PowerPoint); minimum intermediate level in Excel (spreadsheets, simple formulas, tracking).
• 2. Excellent written and spoken French; professional English highly valued (for dealings with foreign clients and partners).
• 3. Knowledge of Cameroonian administrative procedures (business registration, CNPS, basic taxation).
• 4. Basic understanding of accounting and cash management.
• 5. Proficiency in digital tools: email, Google Drive/cloud, WhatsApp Business, video conferencing.
• 6. Ability to design simple procedures and tracking spreadsheets.