Job Details

Job Description

Le Génie SARL is hiring an Executive Assistant who combines organizational excellence, professional discretion, versatility, and a strong sense of responsibility. Le Génie SARL is a premium-positioned company specializing in language training, bilingual academic support, airline ticketing, guidance for studies abroad, and travel and international mobility procedures. As part of strengthening its internal organization and supporting its growth, the company is recruiting an Executive Assistant to support the General Management, oversee administrative coordination, and contribute effectively to the smooth running of operations. We are seeking an organized, professional, proactive, and rigorous individual with excellent adaptability—someone capable of thriving in a demanding environment where confidentiality, responsiveness, and high-quality execution are essential. - POSITION DETAILS 1. Position: Executive Assistant. 2. Work location: Yaoundé, Ngoa Ekele. 3. Reporting line: General Management. 4. Scope of role: Executive support, administrative coordination, and operational assistance. 5. Probationary period: Subject to agreed contractual terms and applicable regulations. 6. Compensation: Based on the candidate's profile, experience, and terms agreed upon with the company. The successful candidate must be available to begin the role according to the schedule set by the Management. - Application Instructions The selection process may include: 1. A review of CVs and applications. 2. A written test covering professional writing, administrative organization, prioritization, and proficiency with office software. 3. An oral interview to assess professional demeanor, discretion, communication skills, and adaptability. 4. A practical exercise simulating executive support tasks. Only shortlisted candidates will be contacted regarding the next steps in the process. - HOW TO APPLY? Interested candidates are invited to submit their updated CV via WhatsApp to the following number: +237 656 54 25 62 - WhatsApp Subject Line: APPLICATION FOR EXECUTIVE ASSISTANT Applications must clearly outline your educational background, professional experience, administrative skills, and proficiency with computer software. Are you organized, discreet, versatile, and capable of translating management requirements into concrete actions? We would like to learn more about you. LE GÉNIE SARL — A commitment to professionalism, quality service, and a results-oriented culture.

Responsibilities

• Reporting directly to the General Management, the Executive Assistant will have the following primary responsibilities:
• A. Direct Support to General Management
• 1. Manage the General Manager’s calendar, organize appointments, and schedule meetings.
• 2. Prepare for meetings, draft minutes, and ensure follow-up on decisions made.
• 3. Facilitate the flow of information between General Management and the various departments.
• 4. Prepare correspondence, internal memos, reports, minutes, and administrative documents.
• 5. Monitor priority files and provide reminders regarding important deadlines.
• 6. Provide organizational support to General Management in the day-to-day handling of professional activities.
• B. Administrative and Organizational Management
• 1. Manage the filing and archiving of documents (both physical and digital).
• 2. Organize and update administrative, commercial, and operational files.
• 3. Draft and format professional documents to a high standard of presentation.
• 4. Track deadlines, ongoing tasks, and action items assigned to various staff members.
• 5. Ensure that necessary documents and work tools are available and well-organized.
• 6. Contribute to the improvement of administrative procedures and the implementation of tracking/monitoring tools.
• C. Internal Coordination and Team Monitoring
• 1. Monitor the tasks assigned to staff members, in accordance with instructions from Management.
• 2. Collect activity reports and prepare summaries for the General Manager.
• 3. Assist in the planning of internal meetings, training sessions, working sessions, and professional events.
• 4. Ensure adherence to schedules, deadlines, and internal procedures, without assuming the responsibilities of line management.
• 5. Promptly report any difficulties, delays, or matters requiring a decision from Management.
• D. Communication and Professional Relations
• 1. Provide a professional welcome—both by phone and in person—to clients, partners, and visitors.
• 2. Receive, screen, process, and relay professional calls, emails, and messages.
• 3. Draft internal and external communications using clear, courteous, and professional language.
• 4. Contribute to a high-quality client experience and help maintain the premium image of Le Génie SARL.
• 5. Ensure rigorous follow-up on requests directed to Management.
• E. Operational Support and Versatility
• 1. Provide administrative support for activities related to language training, academic tutoring, ticketing services, and international mobility assistance.
• 2. Assist in the preparation of proposals, presentation materials, communication collateral, and client files.
• 3. Gather information, prepare documentation, and follow up on specific administrative processes, as directed by Management.
• 4. Document professional activities—including by taking photographs during meetings, training sessions, and events—in compliance with applicable confidentiality and consent policies.
• 5. Contribute to the preparation of periodic reports and the monitoring of key operational performance indicators.
• F. Reporting and Continuous Improvement
• 1. Produce regular reports on completed tasks, ongoing files, and any challenges encountered.
• 2. Maintain an up-to-date tracker for activities, deadlines, and management decisions.
• 3. Propose concrete solutions to improve organizational structure, productivity, and the flow of information.
• 4. Ensure reliable traceability of instructions received and actions taken.

Qualifications

• We are seeking a candidate with the following qualifications and skills:
• 1. Higher education degree in executive secretarial studies, executive assistance, business administration, management, or a related field.
• 2. At least 2 years of professional experience in an executive assistant, executive secretarial, or administrative coordination role.
• 3. Excellent command of written and spoken French; proficiency in English is a significant asset.
• 4. Strong writing skills and an excellent grasp of professional communication standards.
• 5. Proficiency in office software: Word, Excel, PowerPoint, email, and collaborative tools.
• 6. Competence in using digital tools for scheduling, filing, and task tracking.
• 7. Excellent organizational, planning, and priority-management skills.
• 8. Ability to draft high-quality minutes, reports, and administrative documents.
• 9. Capacity to manage multiple files simultaneously while maintaining a high level of precision.
• 10. A strong commitment to confidentiality and the protection of professional information.
• 11. Professional appearance, punctuality, courtesy, and self-control.
• 12. Ability to work under direct supervision, follow instructions, and provide accurate reporting.
• 13. Availability, responsiveness, and the ability to work in a dynamic environment.
• QUALITIES THAT WILL MAKE THE DIFFERENCE
• Beyond formal qualifications, Le Génie SARL is looking for a true organizational partner for the Executive Management team—someone capable of facilitating decision-making and contributing to the company’s daily efficiency.
• We will prioritize candidates who demonstrate:
• 1. Anticipation: You identify needs before they become urgent matters.
• 2. Rigor: You execute tasks with precision and consistently meet deadlines.
• 3. Absolute discretion: You know how to handle sensitive information with professionalism.
• 4. Proactivity: You take relevant initiatives within the scope of your responsibilities.
• 5. Professional loyalty: You respect the organizational hierarchy, established procedures, and the company’s commitments.
• 6. Excellent interpersonal skills: You communicate with courtesy, diplomacy, and—when necessary—firmness.
• 7. Versatility: You are able to shift seamlessly from administrative files to meetings, and then to the follow-up of operational tasks.
• 8. Attention to detail: You ensure the quality of documents, the reliability of information, and the accurate execution of instructions.
• 9. A results-oriented mindset: You do not merely receive instructions; you follow them through to completion and report on the outcomes.